How do I add and update learners in my organisation?

Learners with a print disability should have their own member accounts on RNIB Bookshare, promoting independence and increased confidence. Please always ensure that any learner accessing resources on RNIB Bookshare is eligible under the terms of the Copyright Act and terms of use of R|NIB Bookshare You will not be able to download resources until you have set up your learner accounts and will not be able to set up your learners until we've checked and confirmed that the Primary Contact account set up for your organisation has been approved.

Adding learners  to an organisation account:

  • Log in
  • Go to "My homepage"
  • Go to "Learners" in the right hand navigation under 'My organisation'
  • Select "Add new learner"
  • Add learners name
  • Add a username (not the students name) 
  • Set a password
  • Let your learner know their log in details

The password should be at least eight characters long and contain a minimum of one capital letter and one number.

To maintain learner privacy, please ensure to anonymise their details when creating their learner account. For example you could enter their true first name, with a number for their surname. 

Required field examples:

  • First name: Mary
  • Last name: Learner1
  • Username: MaryLSS1
  • Password: MaryLearner1
  • Disability: check relevant box/es
  • Save
  • Edit user and Set download preferences

Setting preferences 

  1. Go to My Homepage
  2. Find the learners link in the right hand navigation list  
  3. Select Edit Preference
  4. Select the required preferences 
  5. Select Update Presences 

Edit learners on an organisation account:

  1. Go to My Homepage
  2. Find the learners link in the right hand navigation list 
  3. Select the Edit User in the row of the learner you wish to update

     
  4. The Edit User screen will allow you to change any details and reset the password for the sponsor.
  5. Select save button

Removing Learners  from an organisation account:

  1. Go to My Homepage
  2. Find the learners link in the right hand navigation list 
  3. Select the Edit User in the row of the learner you wish to delete
  4. Scroll down and select 'delete learner'